Defect Tracking in Software Testing: What it is and Why?

Defect Tracking in Software Testing What it is and Why

Start automating your tests 5X Faster in Simple English with Testsigma

Try for free

“The never-ending debate: Is it a bug or a feature?” 

Identifying and fixing engineering defects, particularly in software development, is essential. An efficient way to ensure top-quality products is to track defects and assign them to the appropriate engineers for resolution. Defect tracking in software testing is an essential process you need to know about!

Defect-tracking systems streamline this process by logging defects, monitoring progress, and generating insightful reports. This important aspect of software quality assurance helps prevent expensive issues and improves efficiency and accuracy.

Let us read more in this blog!

What is Defect Tracking? 

Defect tracking, aka Bug tracking, is the systematic process of identifying, recording, monitoring, and managing defects or issues in a product or system throughout its development lifecycle. These defects can encompass various aspects, including software bugs, hardware malfunctions, design flaws, or other imperfections that may hinder the product’s functionality, performance, or quality.

Defect tracking

Why is Defect Tracking Required? 

A defect tracker is like a digital journal that records all the problems or errors in a product or project. It’s like having a list of everything that’s not working correctly. 

Here’s why it’s important and how it works:

  1. Preventing Errors from Being Missed: Imagine you’re building a house, and there are many different parts to it—plumbing, electrical, walls, and so on. If you don’t keep a list of every issue you discover (like a leaky faucet or a cracked wall), you might forget to fix some of them. A defect tracker is like that list; it ensures that every problem, or “defect,” is written down so that none of them are missed.
  1. Saving Time: When building something or creating a project, you want to avoid checking the same things repeatedly. That’s not only frustrating but also a waste of time. A defect tracker helps with this by tracking what issues have already been fixed. It’s like putting a checkmark next to a problem once it’s solved. This way, you don’t have to keep looking at the same issues, and you can focus on what still needs to be fixed.
  1. Working on the Right Problems: Sometimes, there are so many issues that it can be overwhelming. Imagine you have a pile of homework and need help figuring out where to start. 

A defect tracker helps you decide what’s most important. It can categorize the problems based on how severe they are. For example, a major issue like a broken door is more important to fix than a small scratch on the wall. So, it helps ensure that the correct problems are being worked on first.

Let me put it all in simple terms: A defect tracker is like a to-do list for fixing problems in a project. It ensures that everything is remembered, keeps track of what’s already set, and helps you focus on the most important issues. This way, you can build or create things more efficiently and ensure they work as they should.


Here are some objectives of defect tracking:

  1. Keeping Track of All Defects: Imagine you have a notebook where you write down every mistake you find in your homework. Bug tracking is like that notebook for software. It ensures that every little error or “defect” is written down so none are forgotten. This is super important because missing a defect could cause problems later when people use the software.
  1. Finding the Best Solutions and Preventing More Defects: Once you’ve written down all the defects, it’s like having a list of things to fix. But it’s not just about setting them; it’s also about figuring out the best way. Think of it as having a guide telling you the smartest way to solve a problem. Plus, it helps you learn from your mistakes and prevent similar issues from happening again. It’s like learning not to spill your juice after you’ve cleaned up a spill once.
  1. Saving Time and Doing Better Work: Imagine you’re building a puzzle. If you keep looking for the same piece repeatedly, it will take forever to finish the puzzle. Defect tracking ensures you don’t waste time looking at the same problems repeatedly. It’s like having a helper who says, “You’ve already solved that part; now let’s work on the parts that still need fixing.” This saves time and helps you do a better job because you can focus on what’s most important.

Tracking software defects saves time and improves quality. It’s like having a superhero assistant to find solutions and avoid repeating mistakes. Get superpowers for better software!

Key features

Here are some key features listed below:

  • Effective communication: Defect tracking is a team effort, so it is essential to have effective communication between all stakeholders. This includes the developers, testers, and managers.
  • Proper documentation: All defects should be properly documented, including the steps to reproduce the defect, the severity of the defect, and the impact of the defect. This documentation will help the developers to fix the defects quickly and efficiently.
  • Regular reporting: Defect tracking should be a continuous process. Regularly reporting defects’ status will help identify any trends or patterns. This information can be used to improve the defect tracking process and to prevent defects from occurring in the future.
  • Prioritization: Not all defects are created equal. Some defects are more critical than others. It is essential to prioritize defects so that the most critical defects are fixed first.
  • Tracking of defects: It is important to track the progress of defects. This includes tracking the status of the defect, the assigned engineer, and the estimated time to fix the defect. This tracking information will help to ensure that defects are fixed on time.
  • Resolution of defects: The goal of is to resolve defects. This means that the defect should be fixed, and the fix should be verified.
  • Continuous improvement: Defect tracking is an ongoing process. It is essential to improve the defect-tracking process continuously. This can be done by identifying and addressing gaps or weaknesses in the process.

By following these key factors, you can effectively track defects and ensure the quality of your software.

Defect tracking Parameters

Defect tracking parameters are the attributes that are used to track defects. These parameters can be used to identify, prioritize, and manage defects.

Some of the common defect-tracking parameters include:

  • ID: A unique identifier for each defect.
  • Title: A brief description of the defect.
  • Description: A precise description of the defect, including the steps to reproduce the defect.
  • Severity: The severity of the defect, such as critical, major, or minor.
  • Priority: The priority of the defect, such as high, medium, or low.
  • Status: The status of the defect, such as open, closed, or deferred.
  • Assigned to: The engineer who is assigned to fix the defect.
  • Due date: The date by which the defect should be fixed.
  • Comments: Any comments about the defect.

What you are looking at are just some of the common defect-tracking parameters. These parameters can vary depending on the project and the team’s needs.

How to Design a Defect Tracking System/Process?

Here are the steps on how to design a defect-tracking system/process:

  1. Define the goals of the defect tracking system. What do you want to achieve with the defect-tracking system? Do you want to track, prioritize, manage, or generate reports on defects?
  2. Identify the stakeholders. Who will be using the defect tracking system? Will it be used by developers, testers, managers, or other stakeholders?
  3. Define the parameters. What information will be tracked about each defect? This could include the defect ID, title, description, severity, priority, status, assigned to, due date, and comments.
  4. Select a defect tracking tool. There are many defect-tracking tools available. Pick a tool that meets the needs of your project and team.
  5. Configure the defect tracking tool. Once you have selected a defect-tracking tool, you need to configure it to meet the needs of your project. This includes setting up the defect tracking parameters and defining the workflows for defect submission, prioritization, and management.
  6. Train the users. Once the defect tracking system is in place, you must train the users to use it. This includes how to submit defects, prioritize defects, manage defects, and generate reports.
  7. Monitor and improve the defect tracking system. Once the system is used, you must monitor it to ensure it meets your project’s needs. This includes identifying gaps or weaknesses in the system and making necessary improvements.

Let me whisper to you some more extra tips for designing a defect-tracking system/process:

  • Make sure the system is easy to use and navigate.
  • Let users customize the system to meet their specific needs.
  • Integrate the system with other tools and systems, such as version control and build automation tools.
  • Automate as much of the process as possible.
  • Provide regular reports on the status of defects.
  • Continuously improve the system based on feedback from users.

Know More about Automated Testing


By following these steps, you can design a defect-tracking system/process that will help you improve the quality of your software.

How does Defect Tracking/Bug Tracking Work?

A defect tracking or monitoring tool keeps track of all the defects in an application to ensure all errors get noticed during the evaluation process. However, to understand how the tracking is helping improve the quality of software, it is crucial to know how defect tracking functions.

It initiates with the bug-tracking software, maintaining a database of all reported bugs on a central server. These bugs are then categorized based on the software company’s criteria. Depending on the severity of the error, each bug is prioritized, and further action is taken to resolve it.


Defect tracking is the process of identifying, documenting, and managing defects in software. It is an important part of the software development process, as it helps to ensure that software is released with a high level of quality.

Yet, defect tracking can be challenging. Here are some of the most common challenges:

  • Only complete or accurate defect reports: Defect reports needing more essential details or inaccuracies can make tracking and managing defects difficult. Clear and precise reporting is necessary for efficient defect resolution.
  • Poor communication: Inadequate communication among stakeholders can result in defects being overlooked or left unresolved for extended periods. Effective collaboration and information sharing are vital to ensure timely defect fixes.
  • Inefficient workflow: An inefficient workflow can lead to delays in defect resolution and even result in some defects slipping through the cracks. Streamlining processes is key to preventing such issues.
  • Lack of automation: Relying on manual defect tracking processes can be time-consuming and lead to errors. Automation tools can significantly improve efficiency and accuracy in defect tracking.
  • Limited visibility: With clear visibility into defects’ status, monitoring progress and identifying emerging patterns or trends becomes easier. Robust reporting and tracking mechanisms are essential for better visibility.
  • Ownership ambiguity: When defects lack clear ownership or responsibility, they may be addressed. Assigning ownership ensures accountability and timely resolution.
  • Production defects: Defects that escape into the production environment can disrupt user experiences and tarnish the software’s reputation. Rigorous testing and proactive defect management are essential to prevent production issues.

Let me give you some bonuses for overcoming these challenges:

  • Use a defect tracking tool: A defect tracking tool can help to automate the tracking process and improve accuracy.
  • Define clear defect reporting guidelines: Clear defect reporting guidelines will help to ensure that defect reports are complete and accurate.
  • Establish a communication plan: This will help to ensure that stakeholders are kept informed of the status of defects.
  • Regularly review the defect tracking process: Regularly reviewing the process will help identify and address any gaps or weaknesses.
  • Train the users: Training the users on how to use the defect tracking system will help ensure the system is used effectively.

These tips will help you crush the challenges of defect tracking and ensure the quality of your software.


Time to wind up!

It’s essential to keep a detailed record of defects and carefully track their progress for any software project. With the help of test engineers, defects can be identified and addressed early on, preventing potential losses in revenue and ensuring customer satisfaction. Their role is truly essential!

Frequently Asked Questions

What is defect logging and tracking?

Defect logging is the process of identifying and documenting software defects. This includes capturing the defect’s description, severity, and steps to reproduce.

Defect tracking is the process of managing defects from identification to resolution. This includes prioritizing defects, assigning them to developers, and tracking their progress.

What is the defect tracking life cycle?

The defect life cycle (DLC), or the bug life cycle, is the sequence of stages a defect or bug goes through in its lifetime. It can vary from organization to organization and project to project, as it is governed by the software testing process and the tools used.

Subscribe to get all our latest blogs,
updates delivered directly to your inbox.


SDET vs QA – What are the top 10 key differences?


Grey box testing: Techniques, Process & Example


How to Write Test Cases for Notepad? [Sample Test Cases]